Updating Assets
Assuming you have the appropriate permissions for an account you may be able to make changes to assets in the system. There are two different ways that assets can be updated in the system.
Individual Updates
To update an individual asset start by navigating to the asset you wish to update and then click the edit button to enter edit panel for that asset. From this panel you should be able to change all properties
Updating Asset Metadata
Updating asset metadata is fairly straight forward. Once in the edit panel you can update information about an asset. This information current includes:
- name
- description
- tags
There may also be additional fields available as part of an extension. For example the Mobile Briefcase Collection Extensions fields include:
- share
- edit
Updating an Asset Style
Updating the style of certain assets allows an admin to either replace the original file of an asset or one of its alternative versions. This can be done through the edit form for an individual asset.
- Navigate to the edit form of the asset you wish to change
- Click the change link for the asset style to change
- Select a new file to change
- Click "Go" to upload the new file
Sometimes it makes sense to entirely replace an asset with another of the same type. Rather the adding another asset to the system and fixing all links user have the ability to regenerate a changed asset. To fully change an asset:
- Navigate to the edit form of the asset to regenerate
- Change the original file by uploading a new original version
- Click the regenerate button
- Accept the warning
Notes on changing Assets
- Assets can only replaced with an asset of the same type. For jpg images this means it must be replaced with an image of the same format.
- When changing the original file of an asset
Mass Asset Management
Mass (or bulk) assets management offer a consistent way on making simple changes to many assets in the asset library at one time. Not all fields are available in the bulk edit form but most can be changed. When bulk editing only fields that are checked will be sent as part of of the request. Unchecked fields will be left alone.
Bulk Updates
Some useful scenarios for bulk editing are:
- Changing the tags of an asset.
- Mass updating the share, edit, print properties of an asset.
- Setting a base name of a few assets (and then updating them individually afterwards)
- Changing the description of a group of assets.
- Changing the private status of assets.
Notes on bulk editing
- When updating tags on bulk edit the previous tags on an asset will be fully replaced. Therefore if the previous tags were "demo", "news", "adventure" and a list of "demo", "sample", "misc" is entered the "news" and "adventure" tags will be dropped.
- Name and description fields on bulk updates will overwrite each property respectively for all assets being edited.
Bulk Deletes
Asset dependencies
When an asset is used in some other part of the system an association is made to where it is used. This information is used to track the asset usage when it can be deleted.