Difference between revisions of "Updating Assets"

Revision as of 15:41, 17 May 2012

Assuming you have the appropriate permissions for an account you may be able to make changes to assets in the system. There are two different ways that assets can be updated in the system.

• Individual Updates
• Mass Asset Management

Individual Updates

Use the edit button to enter into edit mode for an asset.

To update an individual asset start by navigating to the asset you wish to update and then click the edit button to enter edit panel for that asset. From this panel you should be able to change all properties

Updating Asset Metadata

Editing a particular image asset.

Updating asset metadata is fairly straight forward. Once in the edit panel you can update information about an asset. This information current includes:

• name
• description
• tags

There may also be additional fields available as part of an extension. For example the Mobile Briefcase Collection Extensions fields include:

• share
• edit
• print

Updating an Asset Style

Template:Updating an Asset Style

Mass Asset Management

Mass (or bulk) assets management offer a consistent way on making simple changes to many assets in the asset library at one time. Not all fields are available in the bulk edit form but most can be changed. When bulk editing only fields that are checked will be sent as part of of the request. Unchecked fields will be left alone.

Bulk Updates

Bulk editing the tags and share options of a group of assets.

Some useful scenarios for bulk editing are:

• Changing the tags of an asset.
• Mass updating the share, edit, print properties of an asset.
• Setting a base name of a few assets (and then updating them individually afterwards)
• Changing the description of a group of assets.
• Changing the private status of assets.

Notes on bulk editing

• When updating tags on bulk edit the previous tags on an asset will be fully replaced. Therefore if the previous tags were "demo", "news", "adventure" and a list of "demo", "sample", "misc" is entered the "news" and "adventure" tags will be dropped.
• Name and description fields on bulk updates will overwrite each property respectively for all assets being edited.

Bulk Deletes

Template:Asset Bulk Delete

Asset dependencies

An assed used in a collection

When an asset is used in some other part of the system an association is made to where it is used. This information is used to track the asset usage when it can be deleted.