Difference between revisions of "Updating Assets"

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{{for| more information|Asset Library}}
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{{for|a complete guide to updates|Asset Library}}
  
 
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Assuming you have the appropriate permissions for an account you may be able to make changes to assets in the system. There are two different ways that assets can be updated in the system.  
 
Assuming you have the appropriate permissions for an account you may be able to make changes to assets in the system. There are two different ways that assets can be updated in the system.  
  
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* [[#Individual_Updates|Individual Updates]]
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* [[Asset Library#Individual Asset Management|Individual Asset Management]]
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* [[#Mass_Asset_Management|Mass Asset Management]]
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* [[Asset Library#Bulk Asset Management|Bulk Asset Management]]
  
 
== Individual Updates ==
 
== Individual Updates ==
  
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{{:Asset Update Panel}}
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  |Image = Unroole Admin - Asset Edit Panel.png
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  |cWidth = 300
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  |cHeight = 167
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  |Description = Use the edit button to enter into edit mode for an asset.
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To update an individual asset start by navigating to the asset you wish to update and then click the edit button to enter edit panel for that asset. From this panel you should be able to change all properties
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=== Updating Asset Properties ===
  
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{{:Updating Asset Properties}}
  
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=== Updating Asset Metadata ===
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=== Updating an Asset Style ===
  
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{{:Updating an Asset Style}}
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  |Image = Unroole Admin - Asset Edit Form.png
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  |Description = Editing a particular image asset.
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Updating asset metadata is fairly straight forward. Once in the edit panel you can update information about an asset. This information current includes:
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* name
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* description
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* tags
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There may also be additional fields available as part of an extension. For example the [[Mobile Briefcase Collection Extensions]] fields include:
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* share
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* edit
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* print
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{{clear}}
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=== Updating the File of an Asset ===
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== Modify Alternate Styles of an Asset ==
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== Mass Asset Management ==
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Mass (or bulk) assets management offer a consistent way on making simple changes to many assets in the asset library at one time. Not all fields are available in the bulk edit form but most can be changed. When bulk editing only fields that are checked will be sent as part of of the request. Unchecked fields will be left alone.
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=== Bulk Updates ===
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  |Image = Unroole Admin - Bulk editing assets.png
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  |Description = Bulk editing the tags and share options of a group of assets.
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Some useful scenarios for bulk editing are:
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* Changing the tags of an asset.
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* Mass updating the share, edit, print properties of an asset.
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* Setting a base name of a few assets (and then updating them individually afterwards)
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* Changing the description of a group of assets.
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* Changing the private status of assets.
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=== Notes on bulk editing ===
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* When updating tags on bulk edit the previous tags on an asset will be fully replaced. Therefore if the previous tags were "demo", "news", "adventure" and a list of "demo", "sample", "misc" is entered the "news" and "adventure" tags will be dropped.
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* Name and description fields on bulk updates will overwrite each property respectively for all assets being edited.
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=== Bulk Deletes ===
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  |Image = Unroole Admin - Asset Bulk Delete.png
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  |Description = Bulk removing a group of assets.
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Bulk deletes of assets are
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Latest revision as of 13:05, 18 May 2012

For a complete guide to updates, see Asset Library.


Assuming you have the appropriate permissions for an account you may be able to make changes to assets in the system. There are two different ways that assets can be updated in the system.

Individual Updates

Unroole Admin - Asset Edit Panel.png

Use the edit button to enter into edit mode for an asset.

To update an individual asset start by navigating to the asset you wish to update and then click the edit button to enter edit panel for that asset. From this panel you should be able to change all properties.

Updating Asset Properties

Unroole Admin - Asset Edit Form.png

Editing a particular image asset.

Updating asset metadata is fairly straight forward. Once in the edit panel you can update information about an asset. This information current includes:

  • name
  • description
  • tags

There may also be additional fields available as part of an extension. For example the Mobile Briefcase Collection Extensions fields include:

  • share
  • edit
  • print

Updating an Asset Style

Unroole Admin - Changing an alternative asset.png

Changing the thumbnail of an alternative style

Updating the style of certain assets allows an admin to either replace the original file of an asset or one of its alternative versions. This can be done through the edit form for an individual asset.

  1. Navigate to the edit form of the asset you wish to change
  2. Click the change link for the asset style to change
  3. Select a new file to change
  4. Click "Go" to upload the new file

Unroole Admin - Regenerate asset from original.png

The regenerate image sizes button will allow the regeneration of alternative asset styles from the original

Sometimes it makes sense to entirely replace an asset with another of the same type. Rather the adding another asset to the system and fixing all links user have the ability to regenerate a changed asset. To fully change an asset:

  1. Navigate to the edit form of the asset to regenerate
  2. Change the original file by uploading a new original version
  3. Click the regenerate button
  4. Accept the warning

Notes on changing Assets

  • Assets can only replaced with an asset of the same type. For jpg images this means it must be replaced with an image of the same format.
  • When changing the original file of an asset
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